FileSphere provides comprehensive email management functionality, to capture, classify and store important email messages and attachments in a central and secure repository. No longer is it necessary to store important emails and attachments in individual user inboxes. Utilising FileSphere’s Information Management Platform for secure central storage, emails and attachments are shared between users providing a collaborative information environment.
Mail Server Integration
Allows classification and automatic addition of individual emails and attachments to the file repository directly from email servers using server rules.
Microsoft Outlook Integration
Allows classification and automatic addition of individual emails and attachments to the file repository from within Microsoft Outlook using email rules or folder property rules.
Enterprise Desktop Integration
FileSphere is embedded in the Microsoft Windows Explorer providing a familiar application interface for users. It is integrated with Microsoft Office and OpenOffice applications, and supports Adobe Acrobat Professional and Lotus Notes.
Administration, information management and storage is performed centrally to ensure important information, such as emails and attachments, are accessible to authorised users and user groups.
History and Audit Trail
Maintains a fully documented history and audit trail of email correspondence.
Provides comprehensive keyword search functionality within content, metadata values and metadata attributes across the entire information repository. This allows users to quickly find all information relevant to a particular keyword or phrase.
By allowing users to dynamically organise their document hierarchy, they can navigate to documents quickly and no longer need to remember the names of documents or their storage location to find information.
Files Maintained in Native Format
FileSphere maintains emails and attachments in their native format, enabling emails to be opened by Microsoft Outlook or the relevant application.